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Company Secretary Services
Our company secretarial services help businesses in Singapore stay compliant with ACRA requirements. We handle statutory filings, maintain corporate records, and provide timely reminders for key deadlines, giving company directors the assurance that compliance matters are managed professionally.
What is a Company Secretary Service?
A company secretary service supports your business by managing statutory filings, maintaining corporate records, and ensuring you meet the governance standards required under Singapore law. The Accounting and Corporate Regulatory Authority (ACRA) requires every locally incorporated company to appoint a qualified company secretary within six months of incorporation, making this function an essential part of ongoing compliance. You can refer to ACRA for the full set of requirements relating to company secretaries and other key personnel.
Who Our Company Secretarial Services Are Best Suited For:
Navigating the regulatory landscape in Singapore requires precision and expertise. Our secretarial services are designed to alleviate the administrative burden, ensuring your business stays compliant while you focus on growth. We cater to a diverse range of business profiles, including:
Newly Incorporated Companies Requiring Immediate Compliance Setup
Setting off on the right foot is critical. We help new startups establish their statutory registers, set up first board minutes, and ensure the company meets all ACRA requirements within the first six months of incorporation.
SMEs Without an In-House Corporate Secretary Function
Most Small and Medium Enterprises do not require a full-time, in-house secretary. We act as your outsourced compliance department, providing professional-grade secretarial support at a fraction of the cost of a full-time hire.
Foreign Business Owners Establishing a Company in Singapore
Foreign directors often face unique challenges regarding local residency requirements and cross-border compliance. We provide the necessary local expertise and “Nominee Secretary” services to ensure your Singapore entity remains in good standing.
Growing Companies Managing Shareholder and Structural Changes
As your business scales, so does the complexity of your corporate structure. Whether you are issuing new shares, transferring equity, or changing your board composition, we manage the resolutions and ACRA filings accurately and efficiently.
Directors Seeking Ongoing Compliance Support
Compliance is not a one-time event but an ongoing responsibility. We provide proactive reminders for Annual General Meetings (AGM) and Annual Return filings, giving directors peace of mind that their legal obligations are never overlooked.
When Should You Engage a Company Secretary Service?
Timing is everything in corporate governance. Engaging a professional secretary at these key stages ensures your business remains in good standing with ACRA and avoids unnecessary legal complications.
Immediately After Incorporating a Company in Singapore
Under Section 171 of the Companies Act, every company must appoint a qualified secretary within six months of incorporation. Engaging us immediately ensures your statutory registers are set up correctly and your first board resolutions are properly documented from day one.
When You Are Unsure About ACRA Filing Deadlines and Compliance Requirements
If the complexity of Annual General Meetings (AGM) and Annual Return filing dates is causing stress, it is time to outsource. We track all statutory deadlines for you, preventing late filing penalties and ensuring your company’s “Live” status is never compromised.
When Your Company Undergoes Structural Changes
Significant structural shifts such as appointing a new director, transferring shares, or changing the company name require formal resolutions and timely updates to ACRA. We manage the entire documentation process to ensure the legal transition is seamless.
When You Want to Reduce Administrative Burden and Avoid Compliance Risks
Managing secretarial paperwork can be a significant distraction for business owners. Engaging us allows you to focus 100% on operations and growth, knowing that your corporate governance and risk management are in the hands of accredited professionals.
Benefits of Using a Company Secretary Service in Singapore
Ensure Timely Compliance with ACRA Deadlines
A company secretary helps your business keep track of statutory timelines such as annual filings, AGM deadlines, and changes that must be lodged with ACRA. This support reduces the risk of late submissions and ensures your company remains compliant throughout the year.
Maintain Accurate and Up-to-Date Statutory Registers
Your statutory registers, including shareholder records and director information, must be maintained accurately in accordance with Singapore’s regulations. A company secretary ensures these records are properly maintained and up to date, providing clarity during audits, reviews, or due diligence.
Reduce Administrative Burden for Directors
Directors often manage multiple responsibilities, and administrative duties can take up significant time. By outsourcing these tasks to a company secretary, directors can focus on strategic decisions while staying confident that essential compliance work is handled correctly.
Access Professional Guidance on Regulatory Changes
Singapore’s corporate regulations may evolve over time. A company secretary helps you stay informed about relevant updates and advises your company on how new requirements may affect filings, governance, or record-keeping obligations.
Properly Documented Corporate Actions
Corporate events such as share transfers, director appointments, and bank account openings require proper documentation and formal resolutions. A company secretary prepares and lodges these documents accurately, ensuring each action follows the required procedures and is recorded appropriately.
What's Included In Our Company Secretary Services
Our company secretary services Singapore deliver the full statutory scope required under the Companies Act not just the named appointment. Every package below is anchored on the same baseline of ACRA-compliant documentation, deadline tracking, and corporate record-keeping that a reliable company secretarial firm should provide.
Appointment and Ongoing Maintenance of Company Secretary
A qualified company secretary in Singapore is named to your company within ACRA’s six-month window after incorporation. We ensure the appointment is properly filed and the role is continuously held no compliance gaps that could trigger ACRA penalties.
Maintenance of Statutory Registers and Corporate Records
We maintain your registers of members, directors, secretaries, charges, and beneficial owners (the Register of Registrable Controllers) in line with the Companies Act. Records are updated within statutory deadlines whenever there is a change.
Preparation and Filing of Annual Returns with ACRA
Your annual return is prepared and lodged on time, including AGM exemption confirmations for private companies and the financial statement disclosures required by ACRA the most common compliance item that incurs late penalties.
Drafting of Directors' and Shareholders' Resolutions
From dividend declarations to share allotments and director appointments, we draft properly worded resolutions with the right approval thresholds, so your decisions are documented and legally defensible.
Filing of Changes in Company Structure (Directors, Shareholders, Address)
Any changes to directors, shareholders, registered address, or share capital are lodged through BizFile+ within ACRA’s prescribed deadlines, with supporting resolutions prepared in tandem.
Monitoring of ACRA Deadlines and Ongoing Compliance Requirements
We track your AGM, annual return, and any event-based filing deadlines on your behalf, sending reminders well in advance so compliance becomes a non-event, not a fire drill.
How Our Company Secretarial Service Works
We have built a structured onboarding and ongoing-service workflow so first-time founders and seasoned directors know exactly what their company secretary in Singapore is doing on their behalf and when.
Step 1:
Initial Consultation and Structural Review
We review your shareholding, director structure, business activity, and any existing statutory records. This lets us identify gaps and confirm the right company secretarial firm package for your stage and risk profile.
Step 2:
Onboarding and Statutory Register Setup
We open or take over your statutory registers, file the formal appointment of the named company secretary with ACRA, and bring any outdated registers up to current standard.
Step 3:
Ongoing Compliance Monitoring
Your AGM, annual return, and event-based filing deadlines are tracked in our compliance calendar. You receive proactive reminders, not last-minute panic emails.
Step 4:
Preparation and Filing of Corporate Documents
Whenever a corporate change occurs, such as a new director, share transfer, or change of address, we draft the resolutions, secure signatures, and lodge the filings through BizFile+ on your behalf.
Step 5:
Continuous Support and Advisory
Beyond routine filings, our team is on hand for ad hoc advisory support, including striking off, dividend declarations, capital changes, and Companies Act compliance queries at clearly disclosed company secretary fees.
Our Company Secretary Service Packages
All three of our company secretary service Singapore packages share the same compliance baseline, so you never compromise on statutory coverage when choosing a tier:
• Consultation on Companies’ Act Compliance
• Email Notifications of Government Filing Deadlines
• Preparation of Resolutions for Company Changes (at discounted rate)
• Lodgement of Changes with ACRA
• Additional fee applies for companies with more than two individuals (directors/shareholders combined)
What changes between packages is the additional support layered on top, registered office address, AGM minutes, financial statements, and IRAS tax filing. The packages below set out the differences so you can match the right level of support to where your business is today.
Starting From
S$288.00
/year
(Annual Billing)
What's Included
Consultation on Companies’ Act Compliance
Email Notifications of Government Filing Deadlines
Preparation of resolutions for company’s changes at discounted rate
Lodgement of changes passed with ACRA
- Additional one-time fee is applicable for companies with more than 2 individuals
- For companies that require essential compliance support without additional services
- Core company secretarial coverage for maintaining statutory records and meeting ACRA requirements
- Ideal for SMEs and newly incorporated companies seeking reliable company secretary services in Singapore at a clear, predictable company secretary fee.
Starting From
S$396.00
/year
(Annual Billing)
What's Included
Consultation on Companies’ Act Compliance
Email Notifications of Government Filing Deadlines
Preparation of resolutions for company’s changes at discounted rate
Lodgement of changes passed with ACRA
Rare Golden Unit No #33-03 for your Business Address
- Additional one-time fee is applicable for companies with more than 2 individuals
- For companies that require both compliance support and a registered business address
- Includes core company secretarial services with an added professional mailing address
- Ideal for start-ups and foreign-owned companies needing a corporate secretary provider Singapore-based with a credible registered address alongside full secretarial support.
Starting From
S$980.00
/year
(Annual Billing)
What's Included
Consultation on Companies’ Act Compliance
Email Notifications of Government Filing Deadlines
Preparation of resolutions for company’s changes at discounted rate
Lodgement of changes passed with ACRA
Prepare meeting minutes for AGM
Unaudited Financial Statement (Company Level)
Annual IRAS Tax Filing
- Applied to First-Year Startup Company Only
- Professional Mailing Address (Add-on)
- Additional one-time fee is applicable for companies with more than 2 individuals
- For first-year start-ups requiring extended compliance and filing support
- Includes core company secretarial services with AGM preparation, financial statements, and IRAS tax filing
- Ideal for businesses seeking a more comprehensive company secretarial firm to handle both Companies Act compliance and annual filing requirements in a single engagement.
Additional Company Secretary Fees in Singapore
Beyond our standard service packages, certain company secretary duties may involve extra fees. These ensure that your business remains compliant with ACRA regulations and that all statutory records are appropriately maintained.
Appointment of Additional Directors or Shareholders – S$120 per Change
Covers the preparation and lodgement of documents required when appointing new directors or shareholders.
Preparation of Special Resolutions – From S$150
For matters requiring shareholder approval, such as changes to the company’s constitution or share structure.
Striking Off a Company – From S$480
Includes preparing and filing the necessary documents to apply for the company’s closure with ACRA.
Change of Company Secretary – S$288
For the appointment or cessation of a company secretary, including the preparation and submission of required filings.
Professional Mailing Address – From S$120 per Year
Usage of our registered office address as your professional mailing address, with mail collection and forwarding options available.
Accredited & Recognised
Accounting & Corporate Regulatory Authority Accredited Filing Agent (ACRA)
Member of the Association of Chartered Secretaries Institute of Singapore (CSIS)
Why Choose Us as Your Company Secretary Provider in Singapore
We provide dependable corporate secretarial support that helps businesses stay compliant with ACRA requirements while keeping costs manageable and processes simple.
Expert Corporate Governance and Compliance Support
Our team manages statutory records, filings, and corporate documentation accurately, giving directors peace of mind that their company remains compliant throughout the year.
Clear and Competitive Pricing With No Hidden Charges
We keep our pricing transparent and cost-effective, so businesses can plan ahead with confidence and understand exactly what is included before engaging our services.
Trusted by Start-Ups and Established Firms Across Singapore
From newly incorporated companies to established businesses, clients rely on Office M for consistent corporate secretarial support that keeps essential compliance matters organised.
Accredited and Recognised by Singapore’s Leading Professional Bodies
Office M is accredited and recognised by CSIS, CGI, and as an ACRA Filing Agent, reflecting our commitment to proper governance, reliable filings, and professional standards.
5 Star Reviews on Google
Don’t take our word for it. Here’s what business owners in Singapore say about our company secretarial services.
Frequently Asked Questions About Our Company Secretary Services in Singapore
Appointing a company secretary is a crucial step in maintaining compliance in Singapore. Here are some of the questions we frequently receive, along with the support we provide to our clients.
When must a company appoint a company secretary in Singapore?
ACRA requires every company to appoint a qualified company secretary within six months of incorporation. Businesses that use incorporation services in Singapore often set up their secretarial support at the same time, ensuring all mandatory appointments are completed from the outset. We handle this process so you remain compliant from the start.
What does a company secretary do for my business?
The company secretary is responsible for maintaining statutory records, preparing and lodging filings, and keeping your business aligned with ACRA’s requirements. Many SMEs that outsource their compliance functions also engage accounting services to manage financial reporting and statutory submissions alongside secretarial duties.
Can I change my company secretary after incorporation?
Yes, companies are allowed to change their secretary. Our team assists with the preparation and lodgement of documents to ensure a seamless transition.
Do small businesses and start-ups need a company secretary?
Yes, even smaller companies must have a company secretary. We provide affordable support designed to meet the needs of SMEs and start-ups, including those that use virtual office rentals for their ACRA-registered address as part of a lean, low-cost setup.
Additionally, a company with only one director must appoint a separate, qualified individual as Company Secretary within six months of incorporation. The sole director cannot hold both roles, so the company must either outsource the corporate secretarial function or appoint another person to ensure proper governance and compliance with ACRA requirements. This separation is essential for independent oversight and to avoid significant penalties for non-compliance.
How do your company secretarial services add value beyond compliance?
We do more than file documents. Our role includes sending reminders, maintaining accurate records, and providing guidance, enabling directors to focus on running the business with confidence. Many companies also work with a tax consultant in Singapore to manage annual tax preparation and corporate filings, creating a more complete compliance framework across the year.
How much are company secretary fees in Singapore?
Company secretary fees vary depending on the level of support your business requires. Basic packages generally cover statutory appointments and routine annual compliance, while more comprehensive plans may include corporate resolutions, share transfers, director changes, and advisory support. Choosing a package that matches your company’s needs helps ensure ongoing compliance without paying for unnecessary services. If you are unsure which option is right for your business, contact us and our team will be happy to recommend a suitable solution.
Why should I engage a professional company secretarial firm instead of handling compliance myself?
Singapore companies are required to meet various statutory obligations, from maintaining company registers to filing documents with ACRA within the prescribed timelines. Working with an experienced company secretarial firm helps reduce administrative burden while ensuring your business remains compliant with regulatory requirements. As a trusted corporate services provider, Office M offers integrated support that allows businesses to manage their corporate obligations through a single point of contact.
